Associate Director Development – UNIVERSITY OF WATERLOO

The Associate Director, Development is responsible for the implementation of fundraising and donor relations plans and strategies in several key program areas.  Using professional expertise in fundraising, the Associate Director, Development will set priorities, mentor, and provide leadership to direct reports within the Math Advancement team while working closely with other Central Office Associate Director(s) to assist with strategic internal management functions.

Salary Range:  $82,629 – $112,436

Posted On:  Feb 11, 2023

Closing On:  March 3, 2023

Location:  Waterloo, Ontario

Employment Type:  Full Time

Job Experience:  Management

Salary Range:  $82,629 – $112,436


Fundraising Responsibilities and Management

  • Oversees and directs the strategic development of cultivation and solicitation plans and gift proposals for specific projects, including written proposals, oral presentations, and volunteer management
  • Tracks the progress of proposals and intermediate strategies for moves between submission and decision to ensure timely closure
  • Oversees development of stewardship plans, including the appropriate publicity and recognition of gifts, the reporting of monies spent and progress, and the building of long-term relationships
  • Responsible for direct publicity and recognition of gifts
  • Plans events, announcements, or publicity as part of principal stewardship strategies
  • Accepts all gift types, with expert assistance, and develops terms of reference

Prospect Management

  • Manages, plans, develops, implements, and evaluates fundraising strategies for a significant pool of assigned major gift prospects which consist of individuals, alumni, corporations, foundations; May be responsible for prospects in a geographic area
  • Participates in prospect identification, review, research, management, clearance, and coordination
  • Ensures that proposals are developed to meet the interests of the prospect and represent all relevant faculties across campus including interdisciplinary and complex projects
  • Ensures that the most appropriate volunteers and faculty-staff are well briefed and involved in the cultivation, solicitation, and stewardship of the donors
  • Proficiency in use of technology, specifically fundraising software to ensure detailed notes are recorded for prospect tracking and clearance systems

Team Leadership & Management

  • Provides proactive training, mentorship and management of direct reports, and Math Advancement staff and development of tools and resources for these team members
  • Motivates by providing leadership, priority setting and management direction to direct reports in the Math Advancement office empowering them to strive and achieve agreed upon goals while ensuring that they have the necessary knowledge and tools for success

Strategic Planning

  • Develops and maintains a good working knowledge of the University’s activities and the Faculty of Mathematics priority projects
  • Develops annual goals and strategic plans for assigned portfolio with some assistance from the Director of Advancement, Faculty of Mathematics
  • Responsible for developing an annual development business plan and reporting on its progress to the Director at regular intervals

Relationship building and maintenance including, but not limited to, the following activities

  • Participates in the identification, recruitment, training, management, and stewardship of volunteer teams
  • Develops effective relationships with senior academic administrators, faculty, and senior national and international volunteers (identifies, motivates, and advises volunteers) as well as representatives of the philanthropic community
  • Through cultivation and solicitation efforts, establishes and maintains relationships with appropriate senior officers, board members, and donations officers in corporate, foundation, association, and individual sectors
  • Works closely with professional associations to further build and strengthen our alumni contacts


  • Bachelor’s Degree required. Advanced degree is preferred
  • CFRE is a strong asset
  • Recent fundraising experience with extensive experience and a successful track record of soliciting and securing major gifts; or extensive equivalent education and experience may be considered
  • Must have strong leadership, communication (oral and written), presentation, and interpersonal skills
  • Experience in leading and motivating high performing professional staff
  • Recent experience in capital campaign administration
  • Business-sector and/or high-tech or finance sector experience is preferred
  • Experience fundraising in a university environment is a strong asset
  • A proven track record of success in an outreach capacity including developing and executing strategies, project management, and producing a variety of material
  • Intermediate experience with MS Word, basic experience with Excel and PowerPoint as well as Constituent Management Software such as Raiser’s Edge
  • Proven ability to think strategically and work independently in driving new initiatives and enhancing existing programs and be able to effectively articulate these initiatives
  • A keen awareness and knowledge of relevant individuals in the corporate sector (i.e., high-tech, banking, insurance, finance, investment etc..) related associations, community and government is necessary; an established network is an asset
  • Excellent time management skills and demonstrated ability to meet competing deadlines in an organized manner
  • Proven ability to work collaboratively in a high functioning team within a dynamic environment
  • Strong understanding of the university environment including the integration of research; an in-depth understanding of the Faculty of Mathematics is an asset
  • Results-oriented and creative individual with demonstrated relationship building skills
  • Ability to travel and work extended hours (including some weekends and evenings), as required

Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  or 519-888-4567, ext. 45935.