St. Mildred's-Lightbourn School

Annual Fund Coordinator
Posted Date: 
Friday, July 14, 2017
Closing Date: 
Thursday, July 27, 2017

Annual Fund Coordinator

St. Mildred's-Lightbourn School

Oakville, ON


Employment Type: Full-time


Reports to:  Director, The Annual Fund

Experience: 5+ years experience in fundraising environment

Understanding of stages of donor life cycle

Experience with Raiser's Edge software

Experience in non-profit setting

Experience in an Independent School (asset)

Qualifications: Bacherlor's Degree preferred

Member of AFP (asset)

Working Conditions: Office Environment, Mac, Google

Occasional evening/weekend work

St. Mildred's-Lightbourn School

Inspired Girls. Empowered Women. St. Mildred's-Lightbourn School (SMLS) is recognized as one of the premier independent schools in the country and brings a long history of educational excellence to girls from preschool to university entrance. For well over a century, SMLS has helped develop courageous girls who challenge and change the world. 

Role Overview

Reporting to the Director, The Annual Fund, the Annual Fund Coordinator is responsible for overall database management, supporting donor relations, and general departmental support. This is an exciting opportunity to significantly contribute to the effective and efficient operations of a busy School and Advancement Department. 

Duties and Responsibilites

Database Management

  • Process all gifts through Raiser's Edge to ensure the accuracy and timeliness of data entry
  • Prepare and distribute tax receipts and stewardship letters
  • Extract and report accurate and relevant data from Raiser's Edge through queries, exports and reports
  • Maintain a detailed, consistent and up-to-date donor database
  • Track campaign metrics, success, and generate fundraising reports
  • Reconcile monthly revenue in collaboration with the Finance Department


Donor Relations

  • Assist with the cultivation, solicitation and stewardship plans for donors
  • Assist with prospect research
  • Field general inquiries with professionalism


Departmental Support

  • Assist with the development and launch of fundraising campaigns
  • Assist with the execution of all Advancement responsibilities
  • Support fundraising events as required
  • Responsible for general department administration as needed
  • Manage monthly budget accounts and reports
  • Support the Parents' Association as required
  • Other duties as assigned


Key Knowledge and Skills

  • Experience assisting with the development and launch of fundraising campaigns
  • Proven ability to record gifts, track fundraising success and manage Raiser's Edge records
  • Knowledge of CRA guidelines and regulations as it relates to charitable receipting
  • Accuracy and attention to detail
  • Strong financial acumen
  • Excellent customer service skills complemented by exceptional organizational and time management abilities
  • Ability to manage multiple priorities with minimal supervision


Key Competencies

Embodies SMLS Values

Demonstrates and embodies Respect, Integrity, Innovation, Courage and Commitment. Holds self and others accountable for living the Values. Contributes to building positive environment. 


Exhibits Professionalism and Exemplary School Services

Demonstrates consistent professional maturity. Seeks information about the real underlying needs of the community member, beyond those expressed initially, and fulfills these needs. Gives service beyond the community member's expectations.


Engages in Continuous Learning and Improvement

Finds multiple opportunities to use new ideas, approaches, and knowledge to more effectively manage tasks and challenges within the organization. Evaluates projects and initiatives in light of what is possible and what is being done within other innovative organizations.


Develops Others

Gives specific positive and constructive feedback to others for developmental purposes, and reassures others after a setback. Contributes to a culture of coaching and feedback. Makes proactive training and developmental suggestions.


Demonstrates Flexibility, Resilience and Resourcefulness

Understands the financial implications of operating in a not-for-profit environment. Tenaciously identifies opportunities for the benefit of the School. Helps others to see the business opportunities based on financial information and contributes to cost management.


Teamwork - Actively Shares Information and Learning

Ensures all members of the team are kept up-to-date about relevant and useful information, developments or trends. Is sensitive to the thoughts, feelings and concerns of other team members. Seeks opportunities to help others across the School.


St. Mildred's-Lightbourn School provides a competitive compensation package for staff members.

If you are interested in joining the School team and playing an integral role in the development of young women, please send your cover letter and resume to (Jennifer Smith) by July 27, 2017, indicating "Annual Fund Coordinator" in the subject line.

We appreciate and thank all applicants for your interest in SMLS, however, only those candidates invited for an interview will be contacted.

SMLS is an equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code.